Terms of Use Mater Dei Education Parent Portal

These terms and conditions govern the use of Mater Dei Education Parent Portal, as provided by Mater
Dei Education and Mater Dei Academy (referred to as “we” or “us”), by the user (referred to as “you”).
By using the Mater Dei Education site and the Moodle Parent Portal or mobile application, you
acknowledge and signify that you have read, understood, and agreed to be bound by these terms and
You may not transfer your account to another person, share it with anyone, or use it to impersonate
anyone. You agree that you will provide us with accurate account information (such as your real name,
valid e-mail addresses, and accurate payment details). We may terminate your account if we are unable
to verify or authenticate the information you provide to us.
All course materials are the copyright of Mater Dei Education and may not be used by anyone other
than the enrolled student and his/her parent or guardian. You may not sell, lend or give these materials
to anyone else or allow them to be copied or used by any person for the purpose of study or any purpose
whatsoever. Any user found to do so will have their account suspended immediately.
You acknowledge that information and materials may contain inaccuracies or errors and we expressly
exclude liability for any such inaccuracies or errors to the fullest extent permitted by law. We will not
be held liable for any loss or damage incurred by you as a result of your reliance on any materials
placed on this site.
The website is established in Ireland in accordance with the laws of the Republic of Ireland and shall
be governed by the laws of that country. When you use the site, you accept that your use of the site and
any information on the site, shall also be governed by the laws of Ireland and if any dispute arises from
your use of the site or any of the information on it, you agree to allow such dispute to be heard in the
Irish courts.
You agree to abide by the terms of the criminal and civil laws of the Republic of Ireland, and agree not
to upload, disseminate, publish or otherwise provide any obscene pornographic, defamatory or
libellous content on this site. Further that you shall not abuse, bully, threaten, intimidate, harass any
person, persons or class of persons on this site; that you will not use this site to invade anyone’s privacy
or otherwise incite, encourage, counsel or procure another person to do so.
Any links from this site are provided for your information. We do not endorse any of the sites to which
we link, and we bear no responsibility for the contents of these sites.
Should you be dissatisfied with the service or any correction a refund may be offered at the discretion
of Mater Dei Education once an email is received to info@materdeieducatoin.ie, clearly stating your
name, email address associated with your account and a detailed description of your reasons for
requesting the refund. At the discretion of the Mater Dei Education management, a refund may be
applied. We will inform you in writing of the decision within ten working days. Where a refund is
applied it will be subject to a €25 administration fee and will be pro-rated for the number of days of
usage to date.
We reserve the right to amend these terms and conditions at any time. Updated terms and conditions
will be uploaded to the website. You are advised to visit the website periodically to keep up to date
with any changes in our terms and conditions.



Mater Dei Academy, and its online learning platform Mater Dei Education (“we” “us”, or “our”)
respects your privacy and is committed to protecting your personal data.
MATER DEI ACADEMY uses the Moodle learning platform as part of its teaching provision for
students and for staff training activities. Moodle is an open source project, for more about Moodle
please see: https://docs.moodle.org/34/en/About_Moodle. The Moodle instance used by MATER DEI
ACADEMY is maintained and managed by MATER DEI ACADEMY using the Google Cloud server.
Google Cloud is an independent third-party provider of secure online storage to Mater Dei Academy
and its privacy notice is available here: https://cloud.google.com/terms/cloud-privacy-notice
Please read this Privacy Policy carefully – it describes why and how we collect and use personal data
and provides information about your rights. It applies to personal data provided to us, both by
individuals themselves or by third parties and supplements any other MATER DEI ACADEMY
policies which may apply, for example the Academy’s GDPR policy. We keep this Privacy Notice
under regular review.
Personal data that we keep about you:
As part of its operation, Moodle logs user activity. We will gather the following data via these logs:
– User ID
– Moodle Course ID
– Time stamp of activity
– Action type
– Moodle object the action was on e.g. Quiz
From these logs Moodle generates a number of reports that are accessible to the administrators on
each Moodle course. Moodle reports enable course administrators to
monitor activity in the course and to see what resources in the course are or are not being accessed.
These may be used by course teams to support your teaching and learning.
Who we share your data with:
As part of the teaching provision, some courses may make use of Turnitin, Lecturecast (Echo360
video platform) and Blackboard Collaborate. These are third party services (plugins), in order to
facilitate the service provided identifiable data is shared between the MATER DEI ACADEMY
Moodle installation and these services.
These tools have their own privacy statements, these can be viewed at:
– Turnitin
– Echo360 (Lecturecast)
– Blackboard Collaborate
The following LTI (Learning Tools Interoperability) integrations are active within Moodle and have
been reviewed and approved. Each tool uses aspects of Moodle personal data as listed above to
facilitate access to the tools and allow activities such as the calculation and storage of grades inline
with the Moodle Privacy Policy. Each LTI tool has their own privacy policy and can be viewed by
following the associated Link.
– Zoom – Video conferencing

– Google Talk – Video conferencing
– Labster – Online laboratory simulator
– Hypothesis – Online collaborative annotation of webpages and PDFs
– Talis Elevate – Online collaborative annotation for PDF’s
– Talis Aspire – Library reading lists
– Learning Science – Online laboratory simulator
For students and users:
Students will be automatically enrolled onto Moodle courses that they are taught via a direct link by
the Academy’s network administrator. This data will include data that has been provided as part of
your student record; module, student name and student code.
Feedback from assessments will be provided to students via MyFeedback. This information will also
be stored in the Moodle database along with the user activity logs.
Where required to either provide support or to investigate an issue, the Moodle database may also be
accessed by the Mater Dei Academy systems administrator.
As part of your studies, some Moodle courses may also make use of Turnitin and Lecturecast.
All data collected and processed by Moodle is done so in accordance with the MATER DEI
For staff facilitating courses:
Moodle reports enable course administrators to monitor activity in the course and to see what
resources in the course are or are not being accessed. These may be used by course teams to support
your teaching and learning and must be used in compliance with the Mater Dei Academy GDPR
If your course uses electronic submission or Lecturecast please ensure that you have familiarised
yourself with the corresponding guidance and privacy policies.
Data security
We have put in place appropriate security measures to prevent your personal data from being
accidentally lost, used or accessed in an unauthorised way, altered or disclosed. IN the event of any
suspected personal data breach, we will notify you, our Cloud server provider and any applicable
regulator of a breach where we are legally required to do so.
Data retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it
for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
At the end of each academic year a snapshot may be taken and the data is stored and mad eavailable
to Moodle users in a read-only format. Each Moodle snapshot may be retained for up to 5 years from
the date of capture. After this time period, the files are then destroyed.
Your rights
Under certain circumstances, you may have the following rights under data protection laws in
relation to your personal data:
• Right to request access to your personal data;

• Right to request correction of your personal data;
• Right to request erasure of your personal data;
• Right to object to processing of your personal data;
• Right to request restriction of the processing your personal data;
• Right to request the transfer of your personal data; and
• Right to withdraw consent.
If you have any questions about this Privacy Notice, including any requests to exercise your legal
rights, please contact us using the details set out below.
You can contact MATER DEI ACADEMY by telephoning +353 (0)21 2021 229 or by writing to:
Mater Dei Academy
Ferry Lane
Pope’s Quay
Cork T23 P8ER
If you wish to complain about our use of personal data, please send an email with the details of your
complaint to contact@materdeiacademy.ie so that we can look into the issue and respond to you.
You also have the right to lodge a complaint with the Office of the Information Commissioner. For
further information on your rights and how to complain to the OIC, please visit www.oic.ie.
Moodle Terms and Conditions
MATER DEI ACADEMY and MATER DEI EDUCATION use an instance of the Moodle learning
environment as part of its teaching provision for students and for staff training activities. Those using
MATER DEI ACADEMY and MATER DEI EDUCATION Moodle are expected to be familiar with
and abide by the regulations and policies outlined in this policy.
Moodle is an extension of Mater Dei Academy’s physical teaching environment, therefore use of
Moodle is subject to the following MATER DEI ACADEMY policies:
– Mater Dei Academy Code of Behaviour
– Mater Dei Academy Fair Usage Policy
All content added to Moodle must be compliant with Copyright legislation, guidance for students

and teaching can be viewed at: https://www.ipoi.gov.ie/en/understanding-ip/help-guidance/ip-

The information contained in MATER DEI ACADEMY Moodle is subject to change and may have
been posted by staff, students and those associated with MATER DEI ACADEMY acting entirely in a
personal capacity. MATER DEI ACADEMY takes no responsibility for the consequences of error or
for any loss or damage suffered by users of any of the information published on any of these pages,
and such information does not form any basis of a contract with readers or users of it.